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Facility Rental Agreement and Application Form

  1. The facility I am requesting is:

    For multiple facilities/dates/times, please fill in details below.

  2. If you are requesting multiple facilities/dates/times, please list details here or attach .pdf file below after checking availability.

  3. Attach file here.

  4. Are you a resident/business/organization of the City of Carver?*

    Residency will be verified and is used to determine fees. No subletting is allowed.

  5. *NOTE:  All events must end no later than12:00 AM (midnight).

  6. *NOTE:  Add additional times for set-up and clean-up time both before and after event times.

  7. *NOTE:  Add additional times for set-up and clean-up time both before and after event times.

    Clean-up needs be completed and all people and items must be out of the Facility no later than 1:00 AM.

  8. Door Locks

    (Unless otherwise requested, the facility doors will be programmed to automatically unlock 15 minutes prior to the Event Start Time and lock at the Event End Time). This does not apply to the Church-by-the-River, which requires a key to be picked up.

  9. Note occupancy limits above.

  10. AV Equipment Needed? (Only available in Village Hall)*

    There is an extra charge for use of AV equipment. The rental party is required to test their equipment with the AV equipment well in advance to avoid any problems.

  11. Will alcohol be served?*

    If yes, must complete times alcohol is served.  

    • The following items are required at events where alcohol will be available or sold:
      • The appropriate insurance certificate and/or liquor license, submitted to the City prior to event.
      • The Building Host will be provided by the City and on site from the time alcohol is served until the end of the event.) 

    NOTE:  No alcohol is allowed in Church-by-the-River or the Broadway Room.

  12. Will alcohol be sold?*

    If yes, must complete times alcohol is served.

    The City will advise what liquor license is needed and if the rental party is eligible to obtain a liquor license. Please allow a minimum of 45 days to obtain a liquor license.

  13. Electronic Signature Agreement

    By checking the "I agree" box below, you:

    1) acknowledge you have read and understand the Facility Rental Agreement,

    2) you agree and acknowledge that 1) your application and Facility Rental Agreement will not be signed in the sense of a traditional paper document, 2) by signing in this alternate manner, you authorize your electronic signature to be valid and binding upon you to the same force and effect as a handwritten signature, and 3) you may still be required to provide a traditional signature at a later date.

  14. Rental Fee$
    Payable at Time of Reservation
    50% of Rental Fee$
    Due 30 Days Prior to Event
    Balance of Rental Fee Total$
    Damage Deposit$
    Other Fees$
    Other Fees
    Building Host$$30/hr x ___ hours
    Scheduled Early Entry$
    Scheduled Late Exit$
    Total Due Now$
    Balance$Due On:

    Certificate of Insurance
    Key/Fob Issued
    Key/Fob Returned

    Applicable Damage Deposit Refunded

  15. Leave This Blank:

  16. This field is not part of the form submission.